Properties Financial Accountant

for intro paragraphs and general text,

for section headers,

• for list items. Must preserve all original content word-for-word, no additions, no removal, no summarizing. Must not add CSS classes, inline styles, no
  , no
  . Use only

  ,

  ,

  ,
  • . Must preserve original content exactly, including line breaks? We can't use
    , but we can separate paragraphs with

    . For list items, we need to wrap each bullet line in

  • . The original bullet points have bullet characters like "•". We must keep them as part of the text inside
  • . Also need to keep headings like "Key Responsibilities:" etc. Those should be

    tags. Also "Qualifications and Experience:" and "Competencies:" etc. Also maybe "Business Area:" etc? Those appear at top before description. Those are likely part of introductory text; we can treat them as paragraphs. We must not add any extra content. Must preserve everything exactly, including punctuation and spacing? We'll output HTML tags around the text but not alter the text itself. We need to decide how to split into paragraphs. The raw text includes lines like: Business Area: Properties Workplace Type: On-site Location - Town / City: Cape Town Job Description: Build your place, build your expertise! Truworths is seeking a Properties Financial Co-ordinator to play a pivotal role within our Properties Department. This role is critical to ensuring the accuracy, integrity, and smooth management of all property-related financial transactions across multiple group companies. In this dynamic position, you will take ownership of key processes such as rent book management, reconciliations, budgeting, and financial reporting, while working closely with both finance and property stakeholders. If you thrive in a fast-paced environment, have a passion for accuracy, and enjoy working at the intersection of finance and property operations, this could be the ideal opportunity for you. Key Responsibilities: Rent Book and Utilities Verification: • Verify accuracy of monthly rent books across all group companies and sign off payment on completion of all verification processes. • Review and verify accuracy of lease renewal schedules. • Check and record reasons for month-to-month variances in rental charges. • Review and verify weekly ad hoc payment batches for variable charges (electricity, water, effluent, refuse etc.) against invoices and meter reading slips. • Verify total spend per company to ensure each entity is paying correctly. • Match bank confirmations to reports generated by the company’s in-house property management system (TPS). Rates Verification: • Review and verify municipal accounts and ensure accuracy of landlord rates calculations; query and resolve discrepancies directly with landlords. • Authorise rates increases on TPS and retain electronic copies of all current and past calculations. • Proactively engage landlords to submit rates increase calculations timeously. • Coach and support team members to resolve complex rates calculations and queries. Landlord Reconciliations: • Oversee reconciliation of landlord statements and accounts, ensuring reconciliations are accurate and up to date. • Raise and escalate queries to management level on the landlord side and ensure prompt resolution of problem accounts. • Conduct regular sessions with team members to address and clear difficult landlord reconciliation matters. • Monitor and reduce outstanding reconciliations on an ongoing basis. Month-end Accounting: • Prepare monthly journals for all group companies, including turnover accruals, bank journals, cost centre splits and verification of back charges (rates, electricity, etc.). • Prepare and maintain all property-related GL accounts. • Ensure all month-end tasks are completed accurately and within required deadlines. Budgeting: Company Rentals and Variable Charges: • Prepare annual budgets for all rental and related costs across all group companies. • Gather, apply and verify all required data inputs for initial and final budget preparation. • Prepare manual budgets for non-TPS captured charges (e.g. Head Office, 75 on Plein, YDE). • Manage the budgeting for generator and diesel costs. • Analyse and report on out-of-line variances. Sub-Tenant Accounts • Review and verify accuracy of monthly invoices. • Review and verify accuracy of monthly statements. • Review and verify accuracy of annual Rates increases/decreases. • Review and verify accuracy of the annual CID levy increases/decreases. • Provide support in respect of all sub-tenant matters and queries. Water Usage Reporting: • Prepare quarterly reports in respect of all metered water charges (across all companies). • Calculate water consumption (kilolitres) in leased premises with meter reading details. • Verify the total extent (square meterage) of leased premises with meter readings details. Ad hoc Assistance: • Provide support in respect of monthly IFRS16 charges. • Prepare and maintain a monthly list of all new and closed stores. • Prepare and complete various property-related reports. • Attend to ad hoc projects (as they present themselves). Qualifications and Experience: Relevant tertiary qualification in finance, accounting or a related field (BCom, BTech, National Diploma or equivalent). Minimum Grade 12 with a strong numerical background will be considered alongside equivalent work experience. Minimum 3 to 5 years' experience in an accounting or property finance environment. Proven exposure to utility verification, rates processes and municipal billings. Strong understanding of lease accounting flows, debtors/creditors, accruals, VAT principles and reconciliations. Experience in a multi-entity or group company environment will be advantageous. Strong computer skills (Microsoft Office / Excel skills), including proficiency with large volumes of financial data. Experience with property management or ERP systems (Oracle or similar). Ability to learn new systems quickly and adapt to evolving processes. Competency in preparing journals, reconciliations, budgets and GL accounts. Competencies: Behavioural Competencies: Exceptional attention to detail and commitment to accuracy across high volumes of transactions. Strong analytical and problem-solving skills with the ability to work independently and make sound decisions. Excellent planning and organisational skills; ability to manage and meet multiple deadlines simultaneously. High degree of initiative; proactive, self-starting and able to anticipate requirements. Strong interpersonal and communication skills, both written and verbal. High stress tolerance and ability to perform consistently under pressure. Resilience and adaptability in a dynamic, fast paced finance environment. High degree of integrity, trustworthiness and professional accountability. Collaborative team player who is willing to support and coach colleagues. We need to output HTML. We'll treat each block separated by blank lines as a paragraph, except for sections that are headings. The headings are lines ending with colon: "Business Area:", "Workplace Type:", "Location - Town / City:", "Job Description:", "Key Responsibilities:", "Qualifications and Experience:", "Competencies:". Also there are subheadings inside Key Responsibilities like "Rent Book and Utilities Verification:", "Rates Verification:", "Landlord Reconciliations:", "Month-end Accounting:", "Budgeting: Company Rentals and Variable Charges:", "Sub-Tenant Accounts", "Water Usage Reporting:", "Ad hoc Assistance:". Those are also headings but maybe they should be

    as well? The instruction says use

    for section headers (e.g. Responsibilities, Qualifications, Requirements, Education, Experience, Skills, How to Apply, Key Duties, About the Role). It doesn't explicitly require subheadings, but we can treat them as

    as they are section headers. However we must preserve original content word-for-word; we can wrap them in

    tags, which is allowed as they are section headers. The instruction: "Use

    for section headers (e.g. Responsibilities, Qualifications, Requirements, Education, Experience, Skills, How to Apply, Key Duties, About the Role)". It implies we should use

    for those kinds of headers. So we should wrap each header line (ending with colon) in

    . For subheaders inside responsibilities, also wrap in

    . For list items, we need to wrap each bullet line in

    inside a

    . However the bullet lines are currently part of a paragraph after the heading. We need to split them into list items. The original text includes bullet points separated by "•". We must preserve the bullet character inside each
    • . We'll need to parse the text after each heading and split by "•". But we must be careful not to lose any text. Also there are some lines without bullet like "Sub-Tenant Accounts" (no bullet after colon) then bullet list after that? Actually after "Sub-Tenant Accounts" there is a space then bullet list? In the text: "Sub-Tenant Accounts • Review and verify accuracy of monthly invoices. • Review and verify accuracy of monthly statements. • Review and verify accuracy of annual Rates increases/decreases. • Review and verify accuracy of the annual CID levy increases/decreases. • Provide support in respect of all sub-tenant matters and queries." So the heading "Sub-Tenant Accounts:"? Actually it's "Sub-Tenant Accounts" without colon? In the original: "Sub-Tenant Accounts • Review...". There's no colon after Accounts. But we can still treat as heading? The instruction says use

      for section headers; we could still wrap "Sub-Tenant Accounts" in

      . However there is no colon, but it's still a header. We'll keep as is. Similarly "Water Usage Reporting:" and "Ad hoc Assistance:" have colon. We need to preserve the exact text, including spaces and punctuation. So we will output something like:

      Business Area:

      Properties

      Workplace Type:

      On-site

      Location - Town / City:

      Cape Town

      Job Description:

      Build your place, build your expertise! Truworths is seeking a Properties Financial Co-ordinator to play a pivotal role within our Properties Department. This role is critical to ensuring the accuracy, integrity, and smooth management of all property-related financial transactions across multiple group companies. In this dynamic position, you will take ownership of key processes such as rent book management, reconciliations, budgeting, and financial reporting, while working closely with both finance and property stakeholders. If you thrive in a fast-paced environment, have a passion for accuracy, and enjoy working at the intersection of finance and property operations, this could be the ideal opportunity for you.

      Key Responsibilities:

      Then we need a
      with list items for each bullet under each subheading? The instruction says use
      • for list items (duties, requirements, qualifications, skills). So we should wrap the duties in a

        for section headers (e.g. However there are subheadings inside responsibilities. Should we treat each subheading as

        and then the bullets under it as

        • ? Probably yes. Thus after

          Key Responsibilities:

          , we have subheading "Rent Book and Utilities Verification:" then bullets. So we output

          Rent Book and Utilities Verification:

          then
          • ...
          etc. We need to split the bullet lines. The bullet lines have a leading "• " and then text ending with a period. We need to keep the bullet character inside the
          • . So each
          • will contain "• Verify accuracy of monthly rent books across all group companies and sign off payment on completion of all verification processes." etc. We must ensure we don't lose any text. Also there are sentences that have multiple bullet points separated by "•". We'll split on "•". However there may be cases where "•" appears inside parentheses? Not likely. We'll just split. We must also keep the text after the heading that is not bullet? For example after "Key Responsibilities:" there is a line break then "Rent Book and Utilities Verification: • Verify..." So there is no extra text besides the heading and bullet list. We'll treat the heading line as

            Rent Book and Utilities Verification:

            then the rest as list. Similarly for "Rates Verification:" etc. We need to be careful to preserve the exact spacing and punctuation. We'll produce HTML like:

            Rent Book and Utilities Verification:

            • • Verify accuracy of monthly rent books across all group companies and sign off payment on completion of all verification processes.
            • • Review and verify accuracy of lease renewal schedules.
            ...
            We must ensure we don't add extra spaces or newlines beyond what is needed? The instruction says preserve ALL original content word-for-word. Adding newlines inside HTML is okay as it's not part of content? It might be considered extra whitespace but likely acceptable. However to be safe, we can avoid extra newlines inside tags, but it's fine. We also need to handle "Qualifications and Experience:" similarly: after that heading, there is a paragraph of sentences (not bullet list). Actually the qualifications are sentences separated by periods, not bullet points. So we should wrap that in

            tags (since it's general text). The instruction says use

            for introductory paragraphs and general text. So we will put the qualifications text in a

            . Similarly "Competencies:" heading then a paragraph of sentences (not bullet). We'll put that in

            . Now also need to handle the top lines: "Business Area:", "Properties" etc. Those are not headings? They are label:value pairs. We could treat each label as

            and the value as

            . That seems reasonable. Thus final HTML will be a series of

            and

            and

            • . We must not use
              . Also no
              . Let's construct. We'll go line by line. First block: Business Area: Properties We'll output:

              Business Area:

              Properties

              Second: Workplace Type: On-site

              Workplace Type:

              On-site

              Third: Location - Town / City: Cape Town

              Location - Town / City:

              Cape Town

              Fourth: Job Description: Build your place, build your expertise! Truworths is seeking a Properties Financial Co-ordinator to play a pivotal role within our Properties Department. This role is critical to ensuring the accuracy, integrity, and smooth management of all property-related financial transactions across multiple group companies. In this dynamic position, you will take ownership of key processes such as rent book management, reconciliations, budgeting, and financial reporting, while working closely with both finance and property stakeholders. If you thrive in a fast-paced environment, have a passion for accuracy, and enjoy working at the intersection of finance and property operations, this could be the ideal opportunity for you. We'll output:

              Job Description:

              Build your place, build your expertise! Truworths is seeking a Properties Financial Co-ordinator to play a pivotal role within our Properties Department. This role is critical to ensuring the accuracy, integrity, and smooth management of all property-related financial transactions across multiple group companies. In this dynamic position, you will take ownership of key processes such as rent book management, reconciliations, budgeting, and financial reporting, while working closely with both finance and property stakeholders. If you thrive in a fast-paced environment, have a passion for accuracy, and enjoy working at the intersection of finance and property operations, this could be the ideal opportunity for you.

              Now Key Responsibilities:

              Key Responsibilities:

              Then subheading Rent Book and Utilities Verification:

              Rent Book and Utilities Verification:

              • • Verify accuracy of monthly rent books across all group companies and sign off payment on completion of all verification processes.
              • • Review and verify accuracy of lease renewal schedules.
              • • Check and record reasons for month-to-month variances in rental charges.
              • • Review and verify weekly ad hoc payment batches for variable charges (electricity, water, effluent, refuse etc.) against invoices and meter reading slips.
              • • Verify total spend per company to ensure each entity is paying correctly.
              • • Match bank confirmations to reports generated by the company’s in-house property management system (TPS).

              Next subheading Rates Verification:

              Rates Verification:

              • • Review and verify municipal accounts and ensure accuracy of landlord rates calculations; query and resolve discrepancies directly with landlords.
              • • Authorise rates increases on TPS and retain electronic copies of all current and past calculations.
              • • Proactively engage landlords to submit rates increase calculations timeously.
              • • Coach and support team members to resolve complex rates calculations and queries.

              Next Landlord Reconciliations:

              Landlord Reconciliations:

              • • Oversee reconciliation of landlord statements and accounts, ensuring reconciliations are accurate and up to date.
              • • Raise and escalate queries to management level on the landlord side and ensure prompt resolution of problem accounts.
              • • Conduct regular sessions with team members to address and clear difficult landlord reconciliation matters.
              • • Monitor and reduce outstanding reconciliations on an ongoing basis.

              Next Month-end Accounting:

              Month-end Accounting:

              • • Prepare monthly journals for all group companies, including turnover accruals, bank journals, cost centre splits and verification of back charges (rates, electricity, etc.).
              • • Prepare and maintain all property-related GL accounts.
              • • Ensure all month-end tasks are completed accurately and within required deadlines.

              Next Budgeting: Company Rentals and Variable Charges: Note the heading includes a colon after "Charges:"? In text: "Budgeting: Company Rentals and Variable Charges:" Actually it's "Budgeting: Company Rentals and Variable Charges:" with colon after Charges. We'll treat as heading.

              Budgeting: Company Rentals and Variable Charges:

              • • Prepare annual budgets for all rental and related costs across all group companies.
              • • Gather, apply and verify all required data inputs for initial and final budget preparation.
              • • Prepare manual budgets for non-TPS captured charges (e.g. Head Office, 75 on Plein, YDE).
              • • Manage the budgeting for generator

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