Senior Accounts Clerk

About the Role

Shoprite Group seeks a Senior Accounts Clerk in Cape Town, Western Cape, to manage end-to-end supplier accounts and payment processes with precision. The ideal candidate will utilise advanced skills in accounts payable, creditor reconciliations, and payment processing within SAP and Microsoft Office 365, particularly Excel, ensuring financial accuracy and compliance. This senior role demands expertise in invoice capture, supplier statement reconciliation, EFT transactions, and online banking operations, complemented by strong organisational abilities and risk management awareness. You will maintain impeccable supplier relationships through professional communication and timely query resolution, supporting continuous process improvements and adherence to audit and governance standards. Join a dynamic finance team dedicated to operational excellence and financial integrity in a leading retail environment.

What You Bring

Diploma in Accounting or related field (essential). +2 years of relevant experience as a creditors clerk, in finance, administration, or a similar role (essential). Solid knowledge of Microsoft Office 365, with a strong emphasis on Excel skills (essential). Familiarity with creditors documents such as statements, invoices, remittances, and EFTs (essential). Experience with accounting packages such as SAP (essential). Additional exposure and understanding of: Procedures and risks related to payment processes. Basic reconciliation principles. Accounting, debtors, and creditors knowledge. Internet banking operations. Understanding of corporate and retail-oriented environments (preferred).

What You'll Do

Supplier Accounts Administration

• Capture and process supplier invoices, debits, credits, and related transactions accurately and timeously.
• Determine the status of invoices and supplier statements, identifying and resolving account discrepancies.
• Maintain accurate supplier account records to support the payment process.
• Assist with supplier banking detail verification and system maintenance activities.

Payment Processing & Control

• Execute daily payment runs and process payment batches in accordance with approved procedures.
• Import payment files into online banking platforms and maintain payment records and backups.
• Monitor payment transactions and escalate system or processing issues to relevant stakeholders.
• Support the implementation of controls that ensure payment accuracy and compliance.

Reconciliation & Financial Accuracy

• Perform reconciliations between processed invoices and supplier payments.
• Investigate and resolve payment variances, unmatched transactions, and account discrepancies.
• Ensure creditor balances are accurate, complete, and supported by relevant documentation.
• Contribute to the integrity of creditor reporting through accurate reconciliation practices.

Supplier & Stakeholder Support

• Provide professional support to suppliers regarding payments, statements, account balances, and related queries.
• Respond to supplier and internal stakeholder enquiries via telephone and email.
• Assist with the distribution of payment confirmations, invoices, statements, and related reports.
• Foster positive working relationships through responsive and service-oriented support.

Risk, Compliance & Record Management

• Adhere to financial, audit, and governance requirements within the creditor payment process.
• Maintain accurate filing, record-keeping, and archiving practices to support audit readiness.
• Follow established procedures and controls to mitigate payment and reconciliation risks.
• Ensure confidentiality and appropriate handling of financial information.

Operational Excellence

• Deliver daily, weekly, and monthly processing activities within agreed timelines and service standards.
• Prioritise workload effectively to manage high volumes of transactions and queries.
• Contribute to process efficiency and continuous improvement initiatives within the creditors function.
• Perform additional administrative and operational support activities as required.