Senior Programs Finance Officer

Job Description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Employee Contract Type: Local - Fixed Term Employee (Fixed Term)

Job Description:

MAJOR RESPONSIBILITIES

• Budgets Development and Performance Control – Coordinate and Consolidate the budget preparations, review and timely submission. In collaboration with the Project Coordinator, ensure all the budgets spending are done as per the approved budget and activities and in line with WV policies and donor terms and conditions.(20%)
• End Results: Quality prepared Budgets which are timely submitted and approved.
• Capacity Building – Perform Financial Capacity Building Needs Assessment and ensures a Capacity Building plan is in place for Field staff and Partners or sub-grantees. Conduct the capacity building to all the field staff and Partners.(10%)
• End Results: Well-coordinated Capacity Building sessions within the Programs.
• Financial Reporting and Accountability – Coordinate the Preparation of the Financial Reports, Review and ensure timely submission of all the Financial Reports at the Programs level. Conduct monthly FFT Reviews for reports accuracy, Prepare Projects Financial Analysis Reports and share with Programs and Project Management on Monthly basis. Ensure the LDR Policy is complied.(15%)
• End Results: Complete reports with well explained Variance explanations.
• Cash Management - Ensure that there is adequate cash management within the Programs and the Programs have the target low cash balance at the end of each month. Perform Bank reconciliation on a monthly basis. Ensures all payments are made on time and in compliance with the FFM policy and procedures with the relevant / adequate support documents.(10%)
• End Results: Achieved good Target low and Risk on cash prevented.
• Audit Performance and Follow ups – working with Program Manager/Coordinator, Coordinate the Auditing exercise at the Program Level, prepare timely audit responses based on the Auditors observations / recommendations, prepare the Action Plans to implement the audit findings and share with NO, make a follow up within the Program on the implementation status on the audit findings.(10%)
• End Results: Good audit rating and timely implemented findings recommendations.
• Partners Management – Participate in conducting Partners assessment in terms of their systems and financial capacity before engagements and funds transfers to ensure they have the required minimum financial standards for working with WVT. Conduct monitoring visits for review and capacity building, ensure timely funding and retirement of partner’s advance.
• End Results: Good performance to partners with quality results.
• Administrative Responsibility - Provide technical support on Fleet management to ensure efficiency & compliance and monthly Fleet analysis report (maintenance and fuel cost) for management informed decision making, and prepare Fleet report for National office monthly submission. Facilitate all the Procurements at the Program level by ensuring adherence to WV policies and Procedures to support projects implementations. Review monthly staff payroll and ensure the Compliance to Laws and regulations, undertake the performance appraisal with staff at cluster level.(10%)
• End Results: Timely support provided and risk managed at acceptable level in all areas.
• Manage all Balance sheet items including staff advances within the Program as per WV policy. Review staff EERs for accuracy and validity of receipts. Ensure Fixed Assets Register is maintained and updated timely and inventories are reconciled.(05%)
• End Results: Clean Balance sheet Items.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• Required Professional Experience
• The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
• Minimum Qualification required: Bachelor Degree in Accountancy or related fields.
• Experience: 2 – 4 years
• Preferred: MBA, ACCA, CPA
• Technical Skills & Abilities:
• Excellent computer skills in Excel, Word & Sun-systems software.
• Demonstrated ability in supervision
• Good planning and organizational skills
• Tact and diplomacy in dealing with staff-related to work environment needs
• Ability to maintain effective working relationships with all levels of staff

Please Note: World Vision is a Christian humanitarian organization with a mission centred on following Jesus Christ in service to the world´s most vulnerable children. Therefore, in all locations to the fullest extent legally permissible, the successful applicant will affirm our core documents, observe conduct compatible with Christian principles, serve at a high level of professional ethics and strive to act in accordance with cultural sensitivities. Furthermore, regular attendance with team and office devotions, chapel and prayer gatherings are expected in line with policies in the World Vision host location and its departments

Disclaimer: World Vision does not, and will never solicit money for any part of its recruitment processes including short-listing, interviews, background, and/or medical check-ups. Please be cautious, and if you have any questions and/or would like to report what you believe to be a fraudulent World Vision recruitment person(s) or agency, please email us through www.worldvisionincidentreport.ethicspoint.com or careers@wvi.org

Applicant Types Accepted: Local Applicants Only