Executive Assistant to the Executive Director

AFIDEP is a regional non-profit research and policy Institute whose mission is to institutionalize a culture of consistent use of evidence in public policy formulation and implementation to address various development challenges in Africa. Our work focuses on five thematic areas namely: Population Dynamics and Demographic Dividend, Health and Wellbeing, Transformative Education and Skills Development, Environment and Climate Change, and Governance and Accountability. The Institute is registered as a Non-Governmental Organization in Kenya and Malawi where it has offices and in the USA as a 501c3 non-profit organization.

AFIDEP seeks to recruit a highly capable Executive Assistant to serve as a strategic partner to the Executive Director. The role is responsible for ensuring the smooth, efficient, and well-coordinated functioning of the Executive Director’s Office, enabling effective leadership, decision-making, and institutional performance.

The Executive Assistant will manage executive priorities, coordinate high-level engagements, support governance and senior management processes, and ensure timely flow of information across the organisation.

Key Responsibilities

• Strategically manage the Executive Director’s schedule, correspondence, meetings, and travel to optimise time and institutional priorities.
• Act as a central coordination point for the Executive Director’s Office, ensuring follow-through on delegated actions and strategic commitments.
• Prepare, review, and manage confidential briefs, reports, presentations, and correspondence for the Executive Director.
• Coordinate Senior Management Team (SMT) meetings, including agenda setting, documentation, minute-taking, and tracking of strategic action points.
• Provide governance support to the Board of Directors, including coordination of meetings, documentation, minutes, and follow-up on action points.
• Support the Executive Director’s internal and external engagements through high-quality communications and briefing materials.
• Support the Resource Mobilization Manager in coordinating resource mobilization efforts
• Maintain robust information management systems for executive and governance records.
• Uphold the highest standards of confidentiality, professionalism, and stakeholder management.
• Provide limited office and administrative support as required to ensure seamless executive operations.

Qualifications and Experience

• Master’s degree in Business Administration, Communications, Strategic Management, Project Management, or a related field.
• At least five (5) years’ experience supporting senior executives in complex, fast-paced environments.
• Strong strategic coordination, writing, reporting, and organisational skills.
• Excellent judgment, time management, communication, and travel coordination skills.
• Proven ability to manage competing priorities and anticipate executive needs.
• Experience working in multicultural and multi-stakeholder environments.

Core Competencies

• High integrity, discretion, and professionalism.
• Strategic thinking with strong attention to detail.
• Proactive, adaptable, and solutions oriented.
• Strong interpersonal and stakeholder engagement skills.

How to Apply

Interested candidates should submit a motivation letter and detailed CV (including three referees) to [[email protected]](https://opportunitiesforyoungkenyans.co.ke/cdn-cgi/l/email-protection) by 17 April 2026, quoting “Executive Assistant” in the subject line.

Only shortlisted candidates will be contacted. AFIDEP is an Equal Opportunity Employer and does not charge any recruitment fees.